This policy is based on the General
Data Protection Regulation, effective 25.05.2018, which
concerns how organisations manage and make use of
personal data. The policy will be published on the MLHG
Administration of this policy will be
in the hands of the Treasurer/Membership Officer.
Oversight of the administration and further development
of the policy will lie with the Committee through means
of a standing item on every committee meeting and AGM
lawful basis – consent
MLHG believes that it has the lawful
right to request and process the personal data of
members joining on or after 25.05.18 as consent will
have been sought and affirmed on the Membership
Application Form for personal data to be used for the
purposes described on that application and in paragraph
Members who joined before 25.05.18
are presumed to have given their consent through their
previous acceptance of our processes but will have their
attention drawn to this policy document, in particular
to paragraph 5.
data requested of members
The application form asks for only:
forename and surname, postal address, email address and
of members’ personal data
In the management of MLHG.
To provide such information as may
allow members full involvement in MLHG activities.
To inform members of other local
history activities that may be of interest to members.
Personal data will not be passed to
any other person or organisation. Emails to the full
membership of MLHG, or to groups of members, will be
Personal data will be stored on
secure electronic databases of restricted access.
Care will be taken that printed
working documents containing personal data are stored as
securely as possible within MLHG’s flexible working
environment and will be destroyed when no longer
When a person ceases to be a member
of MLHG all their personal data will be deleted from our
of access, alteration and complaint
All members have the right to see and
to make alterations, including deletions and additions,
to their personal data by contacting the MLHG Secretary.
Members who feel that their data has
not been handled correctly, or are unhappy with our
response to any requests that have made to us regarding
the use of their personal data, have the right to lodge
a complaint with the Information Commissioner’s Office
by calling 0303 123 1113.